Being productive can often become a challenge in today’s business environment and, if you’re like most of us, you may sometimes wish there were more hours in a day to get everything done. Unfortunately, wishful thinking tends to not get problems solved – and you will find that better managing the time you have is a much better solution! To start you off, we’ve prepared a list of 5 strategies that can help you significantly boost your productivity:
- Take 10 minutes to organize
It’s always a good idea to start your morning by making an overview of your tasks for the day and prioritize your work. Begin with what you perceive as the most urgent. That way, no matter what pops up during the day, you won’t need to prioritize between urgent tasks and will manage to stay on top of things.
- Focus on one task at a time
While we are often expected to multitask and doing so is an ability valued by many, research has shown that multitasking is bad for productivity. Furthermore, it also affects the quality of your work and is especially bad when working on tasks that require creativity. This is why you need to focus on one task at a time, giving it your full attention.
- Schedule breaks from work
Our brain is not designed to focus on a single problem without taking a break from time to time. Taking breaks therefore helps the brain ignore the many distractions around us and not break focus. To maximize effectiveness, breaks should be scheduled at regularly. This way your brain gets used to the work – play routine that will make it better at maintaining concentration.
- Deal with workflow interruptions
There can be a variety of workflow interruptions in your average office. Ranging from incoming e-mail notifications and telephone calls, to colleagues dropping by your desk – and all the way to less likely stressors such as personal or health issues, they are bound to affect our work on any given day.
While some interruptions can be easily prevented or discouraged – a busy status or going offline on an internal messaging tool, disabling e-mail notifications or putting on headphones – sometimes the only thing you can really do is cut your losses and try to salvage as much as you can.
Knowing to accept interruption without getting frustrated is a first step in this sense. Accept you don’t have full control and that stressing yourself over interruptions will only cost you more time to get back on track.
- Delegate tasks
If you’re in a position to do so, you should delegate the less complicated yet time consuming tasks to other team members. This way the team gets the most from your expertize and you’re less likely to experience burnout.
That being said, remember that how we work makes a much bigger difference than how long we work for. As we’ve said, the list can go on and we are sure that each of you can add to it. What are some of the strategies you use to increase your productivity?