A more efficient business is one that minimizes production costs without lowering its product output or the quality of its products. There are different strategies you can use that can help you improve the overall business financial efficiency. Here are five of the easiest to implement:
- Discourage multitasking
Multitasking was found to decrease employee productivity. When you are splitting your attention and resources on multiple projects at once, the only thing bound to happen is that you will waste time switching from one task to another. Thus, focusing on one task at a time has the advantage of getting things done faster and with minimal time waste, with a positive impact on the financial efficiency of your business.
- Automate tasks
Automation is a great way in which you can take some of the pressure off your employees. Simple, routine administrative tasks that nevertheless take valuable time to complete can be automated. This leaves your teams with more time on their hands to tackle the real issues. While automation may often involve a one-time cost in the beginning, in the long run it saves your business enough money in work hours to generously make up for it.
- Prevent interruptions
Whether they’re scheduled meetings or incoming calls, e-mails, and other notifications, we are faced with many interruptions throughout the day. In order to allow your employees to better focus on their work, try and book all those important meetings on the same day, one after another, instead of scattering them throughout the week. Doing so has the added benefit of making sure that the meetings stay short and to the point – further conserving work time.
For other types of interruptions, you can encourage the use of productivity solutions that disable notifications, helping you stay free of distractions and focused on the task at hand.
- Use the right communication tools
Keeping track of on-going projects, especially within a team, can be a real hassle. As team meetings are especially time consuming and cannot be conducted very often for this reason, many times tools like e-mail or internal chat software are used to co-ordinate and track progress. This is often ineffective, especially when we’re talking about a complex project that generates a high volume of e-mails on a daily basis.
Instead, switch to a task management software where all team members can interact in real time and track each other’s progress.
- Go green
There are a series of measures that your business can implement in order to become “greener”, increasing financial efficiency at the same time. For instance, limiting the use of paper – by using digital documents whenever you have the chance, can help you reduce supply, storage, and mail delivery costs. Many suppliers and clients accept and even prefer electronic orders and invoices for the same reasons.
Another way to reduce costs and increase efficiency is to develop and implement an energy conservation plan within your company. Analyze the energy consumption levels and patterns and you might be surprised to see how much energy (and cash) can be saved with minimal efforts. Set goals in order to increase your company’s energy performance and measure progress regularly, re-evaluating your goals as you go.